Verification of Credentials Policy (Students) [A.17 / VA.09]

[A.17 / VA.09]

VERIFICATION OF CREDENTIALS FOR APPLICANTS TO COURSES OF STUDY AT AVONDALE COLLEGE OF HIGHER EDUCATION   

Applicants who apply to undertake a course of study at Avondale must submit documentary evidence that they hold the qualification(s) required for entry into that course. An original or certified copy of the required qualification, or an official letter provided by the issuing institution confirming that the degree has been conferred, must be sighted.

Documentation submitted in a language other than English must be accompanied by a certified official translation. Individuals who cannot provide documentation of qualifications due to extenuating circumstances must provide a statutory declaration stating the qualification and the reason for their inability to obtain it.

Where any question of authenticity or detail arises the Academic Registrar will correspond with the issuing authority to verify the documentation at hand.

Avondale maintains a subscription with the Australian Government Country Education Profiles Online website and this facility is used to check the status of educational institutions and qualifications as required.

The enrolment of a student in a course of study will be discontinued, and any grades or qualifications awarded rescinded by the Academic Registrar, where falsified documentation has been submitted for the assessment of entry to a course of study or entry into the country.

VERIFICATION OF QUALIFICATIONS FOR AVONDALE'S STUDENTS TO EXTERNAL BODIES   

Personal information, including academic records, concerning current and former students will be released externally only with the written authority of the person (student or former student) concerned.

Third parties (employers, other educational institutions, professional bodies, agencies etc,) seeking verification of a student's qualifications should put a request in writing to the Academic Registrar, accompanied with a written authority from the student or former student concerned. If this is not possible, they should ask the person concerned to provide them with the documentation you required.

Confirmation of details regarding the student's academic history already available in the public arena are made available upon request without the written authority of the individual. Information in this category includes: graduation date, qualification(s) gained, and prizes granted. Additional details are only provided with the consent of the individual concerned or on the authority of the Academic Registrar.

Verification will take the form of correspondence from the Academic Registrar appropriate to the purposes of the verification. Typical forms of correspondence are:

• Data downloads to approved external bodies such as DEEWR, ATO, DIAC;
• Status of enrolment letter to approved external bodies such as Centrelink;
• Course completion letters containing details and dates of a students period and status of enrolment, date of course completion, qualification gained and (anticipated) date of graduation;
• Enrolment Record, Grade Report, Statement of Academic Record (transcripts) and Australian Higher Education Graduation Statement (when available);
• Commonwealth Assistance Notice (CAN) where a student's enrolment operates under the Commonwealth supported place and HELP loan schemes, detailing each semester's enrolment and liability details; and
• Letter confirming or refuting, as applies, that submitted documentation in regard to a student's enrolment at Avondale is authentic.
  

Charges may apply for the supply of verification documentation.

Details